HR Executive / Assistant
Kuala Lumpur, Malaysia
Full Time
5+ Years Experience
General
- To perform full spectrum of HR functions including recruitment, attendance & payroll processing, performance management, training & development, employee welfare and etc.,;
- To ensure compliance to the ISO 9001:2015 quality management systems and policy;
- To generate relevant reports, statistics, data for management reporting when needed;
- To train & guide department staffs for efficient & effective work arrangements;
- Any other duties as may be assigned from time to time.
Recruitment & Talent Management
- Cover the overall recruitment activities from sourcing, screening, interview arrangements to preparation of offer letter as well as providing on boarding induction programmes;
- Prepare and update JD when required;
- Conduct clearance check and exit interviews, analyse data and define action plans for retention planning.
Payroll Processing
- Manage, monitor, and control monthly payroll & claims processing;
- Ensure timely submission of required deductions to relevant authorities.
Performance Management
- To handle annual performance appraisal for salary revision, promotion, bonus, and etc.;
- Perform counselling & monitor the progress of employees’ performance;
- Conduct disciplinary actions & other employee relation matters.
Training & Development
- Prepare and develop annual training plan & budget;
- Manage & conduct staff training programs and activities for the Group;
- Ensure overall effective execution of the training & development programs to meet the organization’s objectives;
- Provide administrative support for all training related activities / functions;
- Proactively engage in the Group’s training strategy, training fields, work closely with Departments in their Training Needs Analysis (TNA) and future training requirements for career development;
- Prepare regular reports for Management review on training effectiveness.
Employee Welfare
- Continuously strive for a harmonious working environment by recommending the necessary initiatives;
- To propose appropriate compensation and benefits policy to motivate employees.
Job Requirements
- Candidate must possess at least a Degree in Human Resource Management or equivalent;
- At least 5 Year(s) of working experience in the related field is required for this position;
- Familiar with Employment Act, Labour Laws, and other related statutory requirements;
- Good interpersonal & communication skills, both written & verbal in English & Bahasa Malaysia. Knowledge of other language would be an added advantage;
- Proficient in Microsoft Office applications especially Word & Excel;
- Resourceful, meticulous, well-organised, able to maintain confidentiality at all times, and demonstrate positive attitude;
- Highly collaborative to work as a team and self-motivated to work independently with minimum supervision;
- Possess own transport and able to travel when necessary;
- Junior positions are also available.